Required: Student Services Request and Accommodation Agreement
Spring 2020: Online Request for Accommodations Form
Summer 2020: Online Request for Accommodations Form
Fall 2020: Online Request for Accommodations Form
Option 2: A non-electronic printable Service Request Form is also available. The printable form can be dropped off at the CAE in A255 Murphy Hall, Monday through Friday, 8 am to 5 pm.
Option 3: Request accommodations for a temporary disability
Upload documentation directly onto your Request Form OR have it faxed to CAE (310-825-9656) OR deliver in-person at A-255 Murphy Hall. Submitted documentation should meet CAE guidelines.
Documentation should include:
Please do not submit the following documents:
The CAE will communicate with you, via email, regarding your request and eligibility for services. Please allow up to two weeks for the CAE to review your request and contact you.
Through the CAE Student Portal, request that your accommodation letter be viewable in the online Faculty Portal for each of your instructors. If you are approved for Proctoring services, you will also use the Portal to arrange exam accommodations.
If you have questions about your accommodations, you can always schedule an advising appointment with your CAE Specialist to discuss!
In order to ensure that your professors can view your accommodation letters, you will need to Self-register at the start of each quarter. Self-registration allows your professors to log into the Faculty Portal to view your letters, and it also allows you to request exam accommodations via the online Student Portal.
An accommodation is a legally mandated modification or service designed to mitigate the functional limitations associated with a student's disability. Accommodations can be:
-Changes to a classroom environment or task that permit a student with a disability to participate in the educational process,
-Reasonable modifications to policies, practices or procedures, etc.
Reasonable accommodations are determined through an interactive process between the CAE, the student, and instructional staff. The student’s accommodation request must be linked to the functional limitations described in the medical documentation.
What types of accommodations are often considered “unreasonable”?
How do I notify my professors about my accommodations?
What is the adjusted attendance accommodation?
If a student has a chronic documented disability with unpredictable or cyclical acute episodes, adjustments to the attendance policy may be appropriate as an accommodation and will be considered on a case-by-case basis.
How is this accommodation determined?
This accommodation is determined by an individual assessment of, but not limited to:
What is the purpose of the accommodation?
The accommodation does not:
Why does the CAE need to speak with my professor if I am approved for this accommodation?
The CAE is to conduct "an individualized inquiry" with respect to requests for an adjusted attendance policy. The student may be required to provide current documentation that independently supports the request for the attendance policy to be considered as a reasonable accommodation. First, it must be understood that documentation that supports a student's need for an adjusted attendance policy does not establish entitlement to waive attendance requirements on all courses. Secondly, the CAE must ensure that any adjusted attendance requests do not fundamentally alter course objectives or essential elements of the course.
As a result, CAE consults with your instructor to determine what would be a reasonable attendance accommodation, given the nature of their course. If the accommodation is found to be unreasonable, the CAE will assess for an equally effective accommodation.
Can I make the request directly with my Professor, TA or Instructor?
Instructional staff should not make inquiries into the nature of a student’s disability, nor assess for the reasonableness of a requested adjustment on the basis of a disability. Thus, all requests for an adjustment to be made that are related to a student’s registered disability must first be directed to the CAE for an individualized review, as CAE specialists have direct knowledge of how the disability impacts the student in an academic setting.
I am approved for the adjusted attendance accommodation and I’m experiencing a flare-up. What do I do?
It is the student’s responsibility to initiate a conversation with their CAE counselor prior to (or soon as possible thereafter) when requesting an adjustment to the attendance policy. It is understood that such requests will be considered on a case-by-case basis and students may be required to submit updated documentation that support the request.
As a student, what am I required to know about this accommodation?
I am approved for the adjusted attendance accommodation and I’m experiencing a flare-up, what is the procedure for requesting an adjustment to my course(s) attendance policy?
It is the student’s responsibility to initiate a conversation with their CAE counselor prior to a missed class, or as soon as possible thereafter, when requesting an attendance adjustment. It is understood that such requests will be considered on a case-by-case basis and students may be required to submit additional documentation that supports the request.
Your CAE counselor will:
Your instructor(s) will:
What is a reasonable allotment of total absences?
As UCLA operates on the quarter system, the CAE generally considers the following allotment of absences reasonable for a standard 10-week course. However, please note, any approved adjustment to an attendance policy as a reasonable accommodation must be determined on a case-by-case basis.
I’m having a very difficult quarter and I’ve already missed at least four classes. What should I do?
Please schedule an advising appointment with your CAE counselor to discuss your options.
If you are a student who experiences unexpected disability-related flare-ups, you may be eligible for adjusted deadlines. Adjusted deadlines may be considered reasonable accommodations for students with acute, unexpected, or episodic conditions.
Adjusted Deadlines in Consultation with the CAE
FAQ’s and Procedures
What is the adjusted deadline accommodation?
If a student has a chronic documented disability with unpredictable or cyclical acute episodes, adjustments to deadlines may be appropriate as an accommodation and will be considered on a case-by-case basis.
The accommodation is meant to adjust when or if there is an unexpected, uncontrolled and/or exacerbation of disability-related symptom(s) that prohibit a student’s ability to submit an assignment by an established due date.
When considering adjusted deadlines, what types of assignments is the CAE referring to?
For the purposes of this accommodation, adjusted deadlines refer to in-class assignments, papers/essays, lab reports, and other take-home course assignments.
How is this accommodation determined by the CAE?
The accommodation does not:
Entitle the student to submit all assignments after established deadlines.
Make adjustments for:
-Academic course load
-Multiple assignments due in close proximity
-Studying for exams or other assessments
-Employment, appointments, or other personal obligations
-Time management issues
Why do you need to speak with my professor if I am approved for this accommodation?
The CAE is to conduct "an individualized inquiry" with respect to requests for an adjusted deadline. The student may be required to provide documentation that independently supports their request for extended time on an assignment as an academic adjustment. First, it must be understood that documentation that supports a student's need for extended time on tests and examinations is not sufficient to support a request for extended time on all assignments. Such documentation does not establish entitlement to extended time on all assignments regardless of the nature of the assignment and/or the timeframes involved.
The CAE must ensure that any adjusted deadlines do not fundamentally alter course objectives, which may be found in the syllabus statement. As a result, CAE consults with your instructor to determine what would be a reasonable deadline extension given the nature of their course.
Instructional staff should not make inquiries into the nature of a student’s disability, nor assess for the reasonableness of a requested adjustment on the basis of a disability. Thus, all requests for an adjusted deadline to an assignment that are related to a student’s registered disability must first be directed to the CAE for an individualized review, as CAE specialists have direct knowledge of how the disability impacts the student in an academic setting.
I am approved for the adjusted deadline accommodation and I’m experiencing a flare-up. What do I do?
It is the student’s responsibility to initiate a conversation with their CAE counselor prior to an assignment’s due date (or soon as possible thereafter) when requesting an adjusted deadline. It is understood that such requests will be considered on a case-by-case basis.
I am approved for the accommodation, what is the procedure for requesting an adjustment to my assignment due date?
Early Notification of Large Assignments
Due to their disability, some students may require time-limited assignment prompts in advance to ensure that they are not placed at a significant disadvantage in comparison to their peers. The CAE will, through an individualized assessment of the student’s limitations, determine what constitutes a large assignment and how much of an advanced notice may be reasonable.
What if providing early notification of large assignments is not possible?
Where a faculty or lecturer is unable to provide the accommodation, it is important that the appropriate academic member contact the CAE, within a timely manner in order to identify an accommodation that is equally effective.
Please visit Early Notification of Large Assignments – CAE, Student, and Faculty Responsibilities for more information.
Students with visual or learning disabilities who are unable to read standard printed material may have classroom materials converted into alternative formats. This includes Braille, e-text, and large print. We can also help connect students with existing resources that offer books in alternative formats.
Please note the following important information:
How long will it take to have my materials converted?
What if I prefer my documents in Word format?
Please submit your materials to be converted at least three weeks prior to the start of the quarter or as early as possible. If you have not yet been provided with the course book list, we recommend that you contact your instructor and ask for this information so that the CAE may convert your materials in a timely fashion.
Students with permanent or temporary mobility impairments may request assistance with traveling around campus and to adjacent residential areas through the mobility assistance van service. This service is operated by UCLA Transportation. The CAE works in collaboration with Transportation to evaluate student requests for van service. Visit our transportation page for more information.
Students who are requesting to have an emotional support animal in University owned housing can apply, via the CAE, for approval. In contrast to service dogs, emotional support animals (ESA) are allowed in University housing with a recommendation from the Housing Appeals Board.
The CAE cannot request that emotional support animals be allowed in classrooms, libraries, Bruin buses, and the like. Consistent with the University policy on animals, dogs are required to be on 6-feet (or shorter) leash and under the control of the owner.
The Disabled Student Housing Appeals Board (DSHAB) reviews housing requests – in the form of an appeal – for students with specific, disability-based housing needs for university-owned housing. Additionally, the DSHAB reviews appeals from faculty, staff, and post-doctoral fellows who reside in university housing. The Board also reviews housing appeals from undergraduate and graduate students on behalf of the dependents who live with them in university housing. On campus housing appeals may also include dining requests to address disability-based dietary needs (ie gluten-free).
What is the
The CAE offers notetaking support for students with
qualifying disabilities. The CAE offers technology-based notetaking support (i.e.
Livescribe pens, Sonocent Audio Notetaker, Otter) as well as peer notetaking, for
registered students with disabilities. The technology-based notetaking
accommodation is one method of providing access to students whose disabilities
impact their notetaking ability in class.
right for me?
An approval for a notetaking accommodation is meant to
mitigate limitations that directly impact a student’s notetaking ability in
class by providing students access to
course content during a lecture.
Here is some information to keep in mind when contemplating Notetaking
How is this
All students are required to meet with a CAE counselor (interactive
process) in order to determine which option is the most reasonable. In order
for this to be determined, the CAE counselor will first assess the medical
documentation provided to the CAE. Then, in addition to the students’ medical
documentation, the CAE counselor will inquire about the students own
note-taking experiences related to the college classroom environment.
What is considered
in the medical documentation for a notetaking accommodation?
It is important that your clinician do the following: 1) provide
a detailed description of the functional limitations related to your disability,
2) describe how your notetaking abilities are directly impacted by your
disability, and 3) provide clinical reasoning in how the requested accommodation will address your notetaking
If I’m approved
for notetaking support, how do I get it?
The CAE offers technology-based notetaking support (i.e.
Livescribe pens, Sonocent Audio Notetaker, Otter) as well as peer notetaking.
To access technology-based support, your CAE counselor can provide
instructions. Students approved for peer notetaking are responsible to submit
their request via the CAE portal immediately after they have been approved for
the accommodation. Please refer to the Peer Notetaking Guidelines on the Student
Resources page for more specific information.
More information about our notetaking options can be found at this link.
A detailed description of our various technology-assisted notetaking options can be found at this link.
Please select this link to review the Acceptable Use Policy for the Livescribe Pen.
Please select this link to review the Acceptable Use Policy for all other technology-assisted notetaking.
Priority Enrollment is available for undergraduate students through URSA. Priority Enrollment allows undergraduate students to enroll in the college or school maximum unit limit (usually 18 or 19 units) before enrollment is open to all undergraduate students. There is no Priority Enrollment for summer classes. First quarter students (freshmen and transfer students) are not eligible for Priority Enrollment until their second quarter at the University. The CAE recommends that students check with their academic advisors, department, college counselors, or the Registrar’s Office for specific academic, program, and degree requirements.
Accommodations for exams mitigate the impact of barriers in the standard exam setting for students with disabilities, and allow students with disabilities to demonstrate their knowledge and skills. Exam accommodations might include assistive technology or auxiliary aids; additional time for the exam; or a distraction-reduced exam setting. In order to receive the testing accommodation once approved by a CAE Disability Specialist, students should make requests in a timely fashion through the CAE student portal. Please refer to the proctoring checklist for instructions and procedures.
Students requesting exam accommodations are to make the request at least 14 days prior to the date of the exam. Students that make a request for exam accommodations in less than 14 days do not provide the University with a timely notice by which to coordinate the service. As a result, any exam accommodation requests less than 14 days of notification to the CAE will be reviewed on case-by-case basis. However, the University may be unable to provide exam accommodations to any student request that is less than 14 days.
The CAE will make a good faith effort to accommodate students who do not request proctoring in a timely fashion on a case-by-case basis. If the Proctoring Center cannot add a student to the schedule, the student will be referred to their CAE counselor to determine alternative arrangements, if any.
Students that have disability-related flare-ups that prohibit them from taking the exam as scheduled must contact their counselor immediately, or soon thereafter, in order to assess the reasonableness of the request. Make-ups exams cannot be guaranteed, but will be assessed on a case-by-case basis.
Guidelines in the Proctored Exam Setting
Real-time Captioning may be available for hearing-impaired students. We require that students receiving real-time captioning services not share notes or transcripts with any other students, or use notes for any other purpose other than as class study notes without consultation with the CAE and the expressed consent of the professor.
Sign Language interpreters can be provided for academic or University activities. To ensure quality of service for our students, the CAE provides two interpreters for classes of more than one hour in length. The CAE will provide either sign language or real-time captioning based on the student's preferred communication method.