UCLA  Campus

CAE Accommodations

What is an accommodation?

An accommodation is a legally mandated modification or service designed to mitigate the functional limitations associated with a student's disability.  Accommodations can be: 

-Changes to a classroom environment or task that permit a student with a disability to participate in the educational process,

-Reasonable modifications to policies, practices or procedures, etc.  

Reasonable accommodations are determined through an interactive process between the CAE, the student, and instructional staff. The student’s accommodation request must be linked to the functional limitations described in the medical documentation.

What types of accommodations are often considered “unreasonable”? 

  1. Accommodations that would fundamentally alter the nature of a program.
  2. Accommodations which lower or substantially modify academic or program standards. 
  3. Accommodations that would impose undue financial or administrative burden.
  4. Accommodations that would pose an appreciable threat to personal or public safety.

How do I notify my professors about my accommodations?

Students will notify their instructors about their accommodations via an online letter of accommodations.

  1. At the beginning of each quarter, students are expected to initiate a letter of accommodations request in the Student Portal.
  2. Students must inform their professors that their letter of accommodation is available for viewing in the Faculty Portal.
  3. The letter will notify your instructor of your approved accommodations.

Adjusted Attendance and Adjusted Deadlines

If you are a student who experiences unexpected disability-related flare-ups, you may be eligible for adjusted attendance and adjusted deadlines. Click here for more information. Adjusted attendance and adjusted deadlines may be considered reasonable accommodations for students with acute, unexpected, or episodic conditions. 

Early Notification of Large Assignments

Early Notification of Large Assignments

Due to their disability, some students may require time-limited assignment prompts in advance to ensure that they are not placed at a significant disadvantage in comparison to their peers. The CAE will, through an individualized assessment of the student’s limitations, determine what constitutes a large assignment and how much of an advanced notice may be reasonable.

What if providing early notification of large assignments is not possible?

Where a faculty or lecturer is unable to provide the accommodation, it is important that the appropriate academic member contact the CAE, within a timely manner in order to identify an accommodation that is equally effective.

Please visit  Early Notification of Large Assignments – CAE, Student, and Faculty Responsibilities for more information. 

Alternative Format

Alternative Format

Students with visual or learning disabilities who are unable to read standard printed material may have classroom materials converted into alternative formats. This includes Braille, e-text, and large print. We can also help connect students with existing resources that offer books in alternative formats.

  1. Please call (310) 825-3374 to schedule an appointment with the Alt Format Coordinator Tony Buffo.
  2. Prior to the appointment, the student will be asked to complete an Alternative Format Request form. The Alt Format Request form must be completed each quarter that you require the service.
  3. In order to expedite the process, students should bring the following to their appointment:
  1. Completed Alt Format Request form
  2. Textbooks
  3. Textbook receipts
  4. A course syllabus or reading list

Please note the following important information:

  1. CAE provides alternative format services for required readings only.
  2. Graduate students engaged in research for a dissertation must submit the Alt Format Request Form and a copy of an abstract or a letter from the department describing the subject and the projected reading load for each quarter.

How long will it take to have my materials converted?

  1. Please allow two weeks to complete alt format requests.
  2. Brailling services can take up to 8 weeks.

Please submit your materials to be converted prior to the start of the quarter. If you have not yet been provided with the course book list, we recommend that you contact your instructor and ask for this information so that the CAE may convert your materials in a timely fashion.

Disability Transportation

Disability Transportation

Students may need assistance in getting to and from campus locations. Students with permanent and temporary mobility impairments can arrange for on-campus van service to assist them in traveling around campus and to adjacent residential areas. Proximate parking, when appropriate, can be arranged. More information on CAE van service.Students with a documented disability or medical condition may apply for a pre-approved parking permit. More information on disability-related parking services.

Emotional Support Animals

Emotional Support Animals and Service Animals

Students who are requesting to have an emotional support animal in University owned housing can apply, via the CAE, for approval. In contrast to service dogs, emotional support animals (ESA) are allowed in University housing with a recommendation from the Housing Appeals Board.

The CAE cannot request that emotional support animals be allowed in classrooms, libraries, Bruin buses, and the like. Consistent with the University policy on animals, dogs are required to be on 6-feet (or shorter) leash and under the control of the owner.



The Disabled Student Housing Appeals Board (DSHAB) reviews housing requests – in the form of an appeal – for students with specific, disability-based housing needs for university-owned housing. Additionally, the DSHAB reviews appeals from faculty, staff, and post-doctoral fellows who reside in university housing. The Board also reviews housing appeals from undergraduate and graduate students on behalf of the dependents who live with them in university housing. On campus housing appeals may also include dining requests to address disability-based dietary needs (ie gluten-free).

Notetaking Support


What is the notetaking accommodation?

The CAE offers notetaking support for students with qualifying disabilities. The CAE offers technology-based notetaking support (i.e. Livescribe pens, Sonocent Audio Notetaker, Otter) as well as peer notetaking, for registered students with disabilities. The technology-based notetaking accommodation is one method of providing access to students whose disabilities impact their notetaking ability in class.

Is notetaking right for me?

An approval for a notetaking accommodation is meant to mitigate limitations that directly impact a student’s notetaking ability in class by providing students access to course content during a lecture.

Here is some information to keep in mind when contemplating Notetaking support:

ü  Notetaking support DOES: provide you an accessible way to take course notes,

ü  Notetaking support DOES: provide you an accessible way by which to supplement your own set of course notes,

ü  Notetaking support DOES: provide you with tools to better organize your course notes for your own personal use.

ü  Notetaking support DOES: requires your attendance in order to capture course information during a lecture.

ü  Notetaking support DOES: encourages independence in notetaking skills.

ü  Notetaking support DOES NOT: act as a substitute for attendance

ü  Notetaking support DOES NOT: remove a students’ responsibility to engage in their own notetaking or meaning-making of notes

How is this accommodation determined?

All students are required to meet with a CAE counselor (interactive process) in order to determine which option is the most reasonable. In order for this to be determined, the CAE counselor will first assess the medical documentation provided to the CAE. Then, in addition to the students’ medical documentation, the CAE counselor will inquire about the students own note-taking experiences related to the college classroom environment.

What is considered in the medical documentation for a notetaking accommodation?

It is important that your clinician do the following: 1) provide a detailed description of the functional limitations related to your disability, 2) describe how your notetaking abilities are directly impacted by your disability, and 3) provide clinical reasoning in how the requested accommodation will address your notetaking challenges.

If I’m approved for notetaking support, how do I get it?

The CAE offers technology-based notetaking support (i.e. Livescribe pens, Sonocent Audio Notetaker, Otter) as well as peer notetaking. To access technology-based support, your CAE counselor can provide instructions. Students approved for peer notetaking are responsible to submit their request via the CAE portal immediately after they have been approved for the accommodation. Please refer to the Peer Notetaking Guidelines on the Student Resources page for more specific information.

More information about our notetaking options can be found at this link

A detailed description of our various technology-assisted notetaking options can be found at this link.

Please select this link to review the Acceptable Use Policy for the Livescribe Pen.

Please select this link to review the Acceptable Use Policy for all other technology-assisted notetaking.


Priority Enrollment

Priority Enrollment

Priority Enrollment is available for undergraduate students through URSA. Priority Enrollment allows undergraduate students to enroll in the college or school maximum unit limit (usually 18 or 19 units) before enrollment is open to all undergraduate students. There is no Priority Enrollment for summer classes. First quarter students (freshmen and transfer students) are not eligible for Priority Enrollment until their second quarter at the University. The CAE recommends that students check with their academic advisors, department, college counselors, or the Registrar’s Office for specific academic, program, and degree requirements.


In order to receive the proctoring accommodation, students should make requests in a timely fashion. Please refer to the proctoring checklist for instructions and procedures.

Real-Time Captioning

Real-Time Captioning

Real-time Captioning may be available for hearing-impaired students. We require that students receiving real-time captioning services not share notes or transcripts with any other students, or use notes for any other purpose other than as class study notes without consultation with the CAE and the expressed consent of the professor.

Sign Language Interpreters

Sign Language Interpreters

Sign Language interpreters can be provided for academic or University activities. To ensure quality of service for our students, the CAE provides two interpreters for classes of more than one hour in length. The CAE will provide either sign language or real-time captioning based on the student's preferred communication method.