Temporary Changes to Classroom Accommodation Procedures
What to do if you have a student approved for Adjusted Assignment Deadlines in Consultation with CAE in your course:
Please see our CAE Accommodation Guidelines and what your responsibilities are. Procedures have not changed, however, be aware of the following procedures for which you are able to change assignment due dates:
- To grant extensions for assignments on CCLE, refer to How can I grant a student an extension on the Assignments page of CCLE.
- TurnItIn: If allowing an exam or paper submission through Turnitin.com, you are able to adjust submission dates. Instructions for how to do so can be found at the following link: Assignment Submission Date.
What to do if you have a student approved for Peer Notetaking, Sonocent, Otter, Livescribe, or Audio Recording in your course:
To ensure CAE students with an assigned note-taking accommodation are reasonably accommodated, course instructors are to record and upload their Zoom lecture to CCLE. For additional information, please proceed to Accommodations for Students with Special Needs [CAE] will occur through instructor recordings made available through the Office for the Administrative Vice Chancellor.
How do I make recorded lectures available to students?
Disability Accommodations and Recording of Lectures directs faculty to the resource titled: How to Record Your Lecture in Zoom and Post it in CCLE for step-by-step Instructions. More information is made available by visiting the Office for the Administrative Vice Chancellor website.
What does Kaltura do?
Students with one or any of the approved note-taking accommodations are to be provided recorded lectures as described in the guidance by the Office for Administrative Chancellor. All videos hosted in CCLE stream using the default player Kaltura will have downloadable transcripts at 95% accuracy. These transcripts can be downloaded by the students and have been assessed as a reasonable accommodation, unless notified by the CAE for the need of an alternative adjustment.
What if there are no transcripts or recorded lectures?
For courses in which transcriptions are unavailable, and a students’ approved note-taking option is not effective, please refer the student to contact their CAE counselor to determine an alternative.
What if I need assistance?
If you have any questions about how to record and upload a video to CCLE or need any other type of CCLE-related assistance, please reach out to your local support unit. This can be done by submitting a help request from within your course page to automatically generate a ticket to the appropriate local support. Alternatively, you can find your CCLE local support at: https://ccle.ucla.edu/mod/page/view.php?id=209487.
What to do if you have a student approved for Captioning in your course:
Faculty with a student who uses this service will be contacted directly by Christine Ahn, CAE Lead Captioner, with specific information about how live captioning will be provided. Captioners will be using a platform called Streamtext; through this method, captioners will provide the student using services with the Streamtext link, and the student can resize the Streamtext window and place it underneath their Zoom window. Using this method, there is no need for the professor to designate the captioner in Zoom, however you will need to give the captioner the Zoom link for the course. If there is any reason why this route is ineffective, faculty should let the assigned Realtime Captioner know as soon as possible in order in order to ensure continuity of service.
Many students have alternative format approved as an accommodation, which means that their textbooks and other classroom material are converted to an accessible electronic format, which can be read aloud using a screen reader or text to speech (TTS) software, enlarged, etc. Specialized formats such as Braille or raised graphics can also be produced, As courses will be offered remotely for the Spring quarter, it is essential that the documents, materials, and overall online environment is accessible to students that require the use of screen reader services and other technologies. The Accessible Course Resources and Information is a modified a toolkit of information and resources provided by Explore Access to support faculty in creating accessible materials. If you need additional support, the Disabilities and Computing Program may offer direct support.
No changes made to the following accommodations procedures, some of which may not be relevant to the remote learning experience:
- Adjusted attendance requirements in consultation with CAE: Please see our CAE Accommodation Guidelines to learn more about this accommodation and what your responsibilities are.
- Early Notification of Large Assignments: Please see our CAE Accommodation Guidelines to learn more about this accommodation and what your responsibilities are.
- Computer for notes in class: You do not need to do anything for this accommodation. This means that the student is able to use their computer to take notes in class.
- Powerpoints or handouts provided at least one day before the class, when possible: The CAE and the student will discuss this with you if-needed based on lecture style. If this is needed but is not possible, please contact the CAE to discuss a reasonable alternative.
- Breaks During Class: You do not need to do anything for this accommodation. There is no limit to how many breaks can be taken. The student is expected to come back to class after break. Student should still be in class for the majority of class time.
- Disability Seating: This means that the student has a seating need. The student will first see if they are able to access their needed seat/desk. If not, the CAE will consult with facilities to provide the required seating accommodation.
- Preferential Seating: You do not need to do anything for this accommodation. The student understands it is their responsibility to identify their preferred seating.
- Adjusted Participation Requirements: In some cases, a student’s disability may impact their ability to participate to the full extent in courses. If participation is a fundamental aspect of your course, an alternative accommodation may be determined by contacting the student’s CAE counselor.