You can make a request for accommodations online or by accessing and completing a printable version of our Request for Services form. Please provide documentation when making your request. If your clinician is faxing or emailing documentation to the CAE, please note this on your request form.
Please make requests for services as early as possible in the quarter, as some accommodations require time to arrange prior to their implementation in the classroom.
The CAE reviews your Request for Services form, clinical and/or medical documentation, and any other relevant information you provide in order to determine which accommodations can help mitigate the functional limitations of your disability.
All students seeking academic accommodations at UCLA must complete the CAE registration process.
If you sustain an injury or have a medical condition that may qualify you as having a disability, you should submit a request for accommodations. Conditions that are minor and temporary (such as a cold or the flu) do not qualify as disabilities under the Americans with Disabilities Act (ADA). However, a short-term illness or other impairment may qualify as a disability if it is severe.
No. All information provided to the CAE is confidential.
Test anxiety is not a disability. Therefore, CAE cannot approve formal accommodations for a student who requests test accommodations solely related to test anxiety.
Yes. Requesting accommodations ensures that your instructors will have access to your accommodations letter. This can be completed following the Request for Accommodations instructions.
You can notify your professors about your registration with the CAE and academic accommodations via the Student Portal. Via the portal, you can initiate a request for an electronic accommodations letter to be securely available for faculty members to view online. This link will show you how to request an accommodations letter for your instructor.
Adjusted assignment deadlines and adjusted attendance requirements are handled on a case-by-case basis. Adjusted attendance acknowledges that your disability is unpredictable and episodic in nature and as a result, you may miss class because of its unpredictability. Adjusted attendance and adjusted deadlines as accommodations do not allow you to miss large numbers of class lectures or submit assignments at any time. Ideally, you should be communicating with your CAE Disability Specialist if you are experiencing an increase in symptoms and will miss class or submit an assignment late.
If you will miss an assignment deadline based on an increase in disability-related symptoms, you should (if possible) communicate with the CAE prior to the due date, or as soon as possible thereafter. Your Disability Specialist will consult with faculty in order to discuss a reasonable extension and alternative due date.
In general, academic accommodations are not applied retroactively. You are eligible to receive accommodations only when you make your disability status known to the CAE by requesting accommodations and providing supporting medical documentation. If you did not do well on an exam and you are eligible for exam accommodations, those accommodations can be applied to future exams.
Please visit the Student Affairs website for a list of Student Affairs programs and resources.
If you are a student and would like to file a disability-based discrimination grievance, please see UCLA Procedure 230.2: Student Grievances Regarding Violations of Anti-Discrimination Laws or University Policies on Discrimination Based on Disability.
Contact your professor as soon as possible to discuss an alternate arrangement for your exam. If your medical emergency may require longer term accommodations, you can request accommodations and submit documentation in order to determine if you are eligible for accommodations for future exams.
Contact your CAE Specialist in order to discuss whether or not a modification of your accommodations is necessary, or if the reason for submitting the assignment late is not disability-related. The CAE may not be able to advocate for an adjustment on the current assignment, but if appropriate, your Specialist can discuss accommodations that may be approved for future assignments.
Contact your CAE Disability Specialist to discuss other campus resources that might be available to you.
No. Your professors are only aware of your classroom accommodations. The CAE does not disclose the nature of a student’s disability or medical condition.
If you are not registered with the CAE, please feel free to work directly with your professors. If you are approved for the adjusted deadlines accommodation, please refer to the Adjusted Deadlines process. Students should not be negotiating accommodations directly with professors.
Your professor is made aware of your accommodations via the Faculty Portal. After you request that they view your Letter of Accommodation, your professor will receive an email asking them to log into the portal to view your letter.
Go to the Student Portal on the top left hand corner of the CAE website. There you will release your Accommodation Letters to your professors and then you will be able to “Book a test”. On the CAE website you will be able to view tutorials on how to request an Accommodation Letter and how to Book A Test.
Go to the Student Portal on the CAE website. Click on “My Schedule”. You will see the exams that you scheduled, and your exam location. Always go directly to the location listed. Do not come to the CAE Proctoring Center first.
We request that students book their exams 14 days in advance. We strongly suggest that you book any exams or quizzes that you will need proctoring, at the beginning of the quarter. Do not wait to book your tests.
Please come to the CAE Proctoring Center during our walk-in hours of Monday – Thursday, 11am – 1pm, and we will check the schedule for availability.
CAE will supply OID scantrons only. We will not supply Blue Books. Students should arrive to the testing location with everything they will need to complete their exams.
The CAE assesses requests for housing accommodations within University-owned housing for students who 1) will have guaranteed housing for the point in time they are making a housing accommodation request or 2) have been offered an assignment through the via the housing lottery. If a student does not meet either of the aforementioned criteria, the CAE still requires that students seek and obtain housing the way any other student would through the UCLA Housing Lottery. For further information, please review the Housing Accommodation Handbook.
The lottery process is a housing policy that all non-guaranteed students, including those with disabilities, have to apply through if they are seeking University Housing. All students have equal access to request housing through the lottery system. Having a disability does not automatically mean that the lottery process should be modified to guarantee an individual University housing. The CAE does, however, recognize the importance of providing reasonable accommodations and modifications in its housing polices, practices, and services where necessary for individuals with disabilities. On a case-by-case basis, under limited circumstances, the Housing Accommodations Board will review requests for a modification to the Housing Lottery process as an accommodation.
For students who have a California disability DMV-issued parking placard, you will need to obtain the corresponding UCLA parking permit in order to park in permit-based areas. You can request the UCLA Disability parking permit through the UCLA Transportation Bruin ePermit system. In the portal, click on “Special Permit Request” and select the “DP Placard/Plate option.” You will need to provide specific documentation, including the DMV issued DP Placard/Plate Registration.
The CAE is the entity on campus that determines reasonable academic accommodations for students with disabilities. The CAE does not assign disability-based parking permits. However, on a case-by-case basis and in very limited circumstances, the CAE may assess if the request for an exception to UCLA Transportation Parking policies is a reasonable adjustment. For any questions related to postsecondary academic accommodations, you can refer to the U.S. Department of Educations, Students with Disabilities Preparing for Postsecondary Education: Know Your Rights and Responsibilities and the ADA National Website for more information.
Each state establishes criteria and procedures to issue accessible parking permits (often in the form of distinctive license plates or placards) to individuals with disabilities. For the state of California, the information is provided through the State of California Department of Motor Vehicles (DMV) website. In order to receive disability-based parking access at UCLA, a student must produce the DMV issued DP Placard/Plate Registration.
UCLA is committed to providing accessible parking spaces as required under the minimum number of accessible parking spaces as described in the updated regulations under the Americans with Disabilities Act (ADA). Specifically, the ADA/504 office works with transportation regarding accessible spaces, signage and barrier removals as described in the California Division of the State Architect (DSA), Access Compliance Advisory Manual. The DSA promulgates California Building Code provisions to address accessibility for persons with disabilities. These provisions are applicable to State and local government buildings and facilities, privately owned public accommodations and commercial facilities, and public housing. For further information, please visit California’s Division of the State Architect and U.S. Department of Justice Restriping Parking Spaces Brief.
A Peer Notetaker is a student in your course that volunteers to share their own notes with a CAE student as a reasonable accommodation. The CAE is continuously working towards identifying Notetaker for courses that have been requested. However, the CAE wants to do its best to provide you with an effective service.
If no Notetaker has been assigned, you must do the following:
i. Call or e-mail your CAE counselor requesting that you be switched from peer notetaking, on an interim basis or permanently, to a different notetaking service. You can review those services ahead of time through Technology-Assisted Notetaking Options document on the CAE accommodations page.
ii. Your CAE counselor will prioritize your request and discuss if Livescribe, Otter, or Sonocent, is appropriate for you.
If you would like to remain with Peer Notetaking as the accommodation, the CAE will continue to work towards assigning one for your course. In the interim, you must contact your CAE counselor to assign a temporary notetaking accommodation, as listed above, and continue to check your student portal for any available notes.
The CAE wants to ensure that you have access to other available means by which to take notes. The CAE offers technology-assisted notetaking options in the form of: Livescribe, Otter, and Sonocent. Students must contact their CAE counselor to discuss other methods of effective notetaking support and switch their service permanently, or, for the interim.